Olivia Beach Cottage Rentals mailing address is 24 Bella Beach Drive Depoe Bay, OR 97341. This is also our physical office address. Our phone number is 866-994-7026 or 541-764-5700.  Our business hours are 8:00 A.M. - 6:00 P.M. Mon -Thur & Sat, Friday we're open until 7:00 P.M.   Sun and Holidays are 9:00 A.M. - 5:00 P.M.  Please make prior arrangements to meet with our on-site management staff after hours. Primary registered guest must be at least 25 years of age.  By entering your vacation rental home, you are accepting complete adherence to rules set forth in this document. (You will receive a copy of it via email.)

 

 

 Directions to the home and the key box information are emailed to you when final payment is received.  Every effort is made to have each home ready by check-in time, but no guarantee is made as to the exact time of occupancy.  Housekeeping and maintenance personnel must provide services between occupancies for each home in order to prepare the home for incoming guests.  Sometimes, due to unforeseen circumstances, housekeeping and/or maintenance services may not be completed by your 4pm check-in time.  This situation rarely occurs, however, we apologize in advance if the is situation happens to you. 

 

 

The credit card you provide will be used unless other arrangements are made.  Balance is due 21 days prior to reservation. Rates are subject to taxes and fees totaling 12%. All rates, fees and policies are subject to change without notice.

 

 

Should the need arise to cancel your reservation prior to 21 days of your arrival, regardless of reason (including bad weather, illness, or economic factors) a $50 cancellation fee will be charged. If cancellations occur after the 21 days, you will forfeit the first night rental amount of the home plus tax.  No refunds are given if you cancel within 72 hrs of check in.

No refunds for late arrivals, early departures, or for leaving the home for mechanical failure of non-essential items. Management reserves the right to terminate your contract with no refund if any rules set forth have been ignored.

 

Your home is stocked for your arrival with paper products including tissue, toilet paper, paper towels, napkins, laundry, and dish detergent. See amenities list for more details.  Beds are ready and made for your arrival except the following: trundles, futons, sofa sleepers and top bunks.

 

Please leave the home in the same general condition as it was when you arrived.  Staff will arrive after your departure to thoroughly clean and inspect the home.

 

All food and drink spills should be cleaned up as they occur. Food and drink spills on carpet are considered to be damage, not normal wear and tear.

 

Refrigerator should be emptied of all food and free of spills. All used dishes should be rinsed and placed in the dishwasher on the wash cycle.

 

Additional housekeeping charges may also be applied in the occurrence of exceeding the maximum occupancy of the cottage.

 

 

Our housekeeping staff works diligently to prepare each home in preparation for your arrival. For stays over seven nights, please inquire if you would like additional cleaning. You may be charged the $350.00 security deposit in the event of a violation of our "no smoking" "no pet" or "maximum occupancy" polices or incidental damages which occurred during the tenancy. Additional housekeeping charges will be applied in event for the need of excessive cleaning by our staff and the occurrence of exceeding the maximum occupancy of the cottage. We supply a departure procedure checklist in each home; these rules must be followed to avoid loss of your security deposit.

 

 

Due to owner's & guests allergies certain homes DO NOT allow pets...big or small. In all cases - ANIMALS BESIDES DOGS ARE STRICTLY PROHIBITED.

 

"Pet friendly" homes are available by request, 2 pet maximum. A $50 or $75 non-refundable cleaning fee per pet is required to aid in the cleaning and treatment of the home for guests arriving without pets.

 

Should we discover a pet has been/is in the home without prior approval, you will be charged a fee for pest control, a deep clean, usually resulting in the loss of the security deposit of $350. If you miss picking up after your pet, a $25 fee per incident is charged.  AT NO TIME MAY PETS BE LEFT UNATTENDED in a home or on the grounds of one of the homes.

 

 

10:30 PM – 8:00 AM - Monitored and Enforced.  Bella Beach is a special neighborhood with a family environment. Hot tub use is allowed between the hours of 8 am and 10:30 pm.  Please respect the desire of our full time residents and other guests in honoring quiet time.

 

At check in, you will receive a key.  For check out, please return this key to the office or leave it in the home if the office is closed. The charge for a lost key is the cost to re-key the home, and this can range from $150 to $300.

 

The following items are included in each vacation rental:

 

Color TV/DVD, Washer/Dryer, Silverware, Dishes/Cookware, Toaster/Microwave, Coffee Maker, Kitchen Utensils, Bath Towels, Bed Linens, Blankets, Quilts/Shams/Pillows, Trash Bags

 

*Some homes have CD Stereos, Flashlights, radios, clocks, games, movies, Iron and Board.  Many more great amenities.

You'll want to bring the following items for your stay:

 

Food & Condiments, Baby equipment (unless provided by specific home), Personal Toiletries, Beach Equipment, Specialty Cooking Items.

 

For any item you do not see listed or are not sure about, please email or call us and ask. If you are arriving after dark, we suggest you bring a flashlight.

 

Primary registered guest is responsible for any expenses incurred during the visit, including but not limited to loss and damages, accident or injury to person, or loss sustained while visiting the home.  Bella Beach does not allow large gatherings in homes or in the public areas.  No catered food, rented tables or amplified music.  Occupancy for each home is strictly enforced and fines will be assessed for exceeding the number of allowed guests.

 

Guest acknowledges and authorizes OLIVIA BEACH COTTAGE RENTALS to charge Guest’s credit card for all damaged and/or missing items to the premises while occupied by the guest.  If cost of extra cleaning, replacement or repairs exceeds the guest’s credit card limit, guest agrees to pay the difference to OBCR.

 

Parking is limited to a set number per home with a maximum of three cars for most homes.  Some homes are restricted to two parking spaces.  Any vehicles parking in or blocking a fire lane will be towed.  No motor homes, trailers, campers, or boats of ANY KIND are allowed.

 

Major holidays require a 3 night minimum stay.

 

OLIVIA BEACH COTTAGE RENTALS reserves the right to enter the premises, if need arises, without guest permission.  OBCR will make every effort to contact the guest as to the purpose and duration we are to be in the home.

 

OLIVIA BEACH COTTAGE RENTALS (OBCR) and homeowners disclaim all liability for injury, loss, or damage. OBCR will be held harmless from claims arising out of use of home. OBCR is an agent for the owner, not an owner nor a tenant. As agent, OBCR has the authority to act in the best interest of the home owners in any and all situations. Each home is privately owned, including furnishings. Rules and regulations are on record with the owner and with the city of Lincoln City as part of the Vacation Rental License criteria and to each adjoining property owner and residents. They are posted in the home. Please adhere to them at all times.

 

Olivia Beach homes are part of a residential neighborhood. They require complete sensitivity to full-time neighbors and residents.  Each home belongs to a loving family and they ask for your care and kindness.

 

OLIVIA BEACH COTTAGE RENTALS is committed to respecting the privacy rights of our customers and all visitors to our web site. We take this matter very seriously and have instituted policies and procedures to ensure that none of your privacy rights are violated. The following outlines OBCR's privacy policy and details the measures we have taken to safeguard and protect your privacy, while providing you with a rewarding online shopping experience. 

 

What happens to my information when I communicate with OBCR?  When you send an email to OBCR or visit the web site, you are communicating with us electronically. You consent to receive communications from us electronically. OBCR may communicate with you by email or by updating or posting notices on the web site. You agree that all agreements, notices, disclosure, and other communications that OBCR provides to you electronically satisfy any legal requirement that such communication be in writing.

 

What kind of information does OBCR collect?  In order to serve you better, OBCR collects and stores your personal information when you: (i) create an account on OBCR or (ii) sign up to be notified of special deals like discounts and exclusive offers. An account is created when you make a purchase on OBCR. When creating an account, we ask you for your first and last name, your e-mail address, a password, your billing address, shipping address, and credit card information. 

 

What do you do with my information?  Your information is used to process your reservations on OBCR, for internal purposes and to comply with any legal requirements. By storing your personal information on a secure server, OBCR is able to shorten your checkout process.  All credit card transactions are processed through a secure encrypted connection with our payment gateway service and only the information required to complete transactions is sent. All stored credit card data is encrypted and never viewable by any individual. 

 

Does OBCR share my information with anyone?  How does OBCR use my email address?  We only use your email address to send you periodic email newsletters with valuable information on current OBCR specials and promotions.

 

How can I unsubscribe from your email list?  At the bottom of all broadcast emails is a link to unsubscribe from our email lists.

 

Only with your consent!  You acknowledge that this privacy policy is part of the terms of service and you agree that using this site signifies your assent to OBCR's privacy policy. OBCR reserves the right to change the terms of service, including this privacy policy, at any time, without advanced notice. If we decide to change our privacy policy, we will post those changes on this page so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it. At OBCR, our customers come first!